The following four issues must be considered when developing a vital record protection plan:
- Begin by classifying all records into one of the following categories: General, Important, Critical, Vital
- Include information on the location of critical and vital records in your Emergency Action Plan
- Review safety and security procedures for the protection of vital records at least annually.
- Include information in the Emergency Action plan on how to access records stored off-site.
Use this form to organize all significant records deserving to be rated Critical or Vital. Subsets of this information can be included with other records.
Record Identifier: Is access restricted: Yes: No:
Record Title: Location:
Author:
Creation Date: Retention Period:
This record is classified as: Casual ___ Reference Doc ___ Important ___ Critical ___ Vital ___
Format of Record: Paper Tape CD/DVD Photo Other
What business activity would be affected if this record was lost or destroyed?
Is an original of this document required? Yes No __ Has the record been duplicated? Yes No __
Can the information in this record be recreated from other sources? Yes No
Who is authorized to access to this record?
· ·
· ·
How is this record being protected?
In an impending disaster, should this record be removed to a secure location? Yes No
If special handling of the record is required, please specify:
Additional Comments:
