The following four issues must be considered when developing a vital record protection plan:
- Begin by classifying all records into one of the following categories: General, Important, Critical, Vital
- Include information on the location of critical and vital records in your Emergency Action Plan
- Review safety and security procedures for the protection of vital records at least annually.
- Include information in the Emergency Action plan on how to access records stored off-site.
Use this form to organize all significant records deserving to be rated Critical or Vital. Subsets of this information can be included with other records.
Record Identifier: Is access restricted: Yes: No:
Record Title: Location:
Creation Date: Retention Period:
This record is classified as: Casual ___ Reference Doc ___ Important ___ Critical ___ Vital ___
Format of Record: Paper Tape CD/DVD Photo Other
What business activity would be affected if this record was lost or destroyed?
Is an original of this document required? Yes No __ Has the record been duplicated? Yes No __
Can the information in this record be recreated from other sources? Yes No
Who is authorized to access to this record?
How is this record being protected?
In an impending disaster, should this record be removed to a secure location? Yes No
If special handling of the record is required, please specify: